11 Jun 2024
SECRETARY

Requirements

1. Minimum matric or equivalent qualification
2. 1 – 2 years relevant work experience
3. Excellent verbal communication and writing skills
4. Accurate typing skills
5. Good administrative skills
6. Advanced computer skills in MS Office
7. Office expertise (good planning of work, performance of task and time-efficient organization)
8. Excellent telephone etiquette
9. Knowledge of Teams and Zoom
10. Ability to maintain confidentiality
11. Deadline driven

Responsibilities

1. Receiving telephone calls, guests and incoming mail on behalf of Campus Manager
2. Setup, maintain and update filing system of Campus Manager
3. Diary management and scheduling of appointments of Campus Manager
4. Exercise accuracy and precision when typing documentation
5. Records minutes of meetings of the manager
6. Arrange, book and prepare venues for meetings, invite role-players, organise refreshments and set up schedules for meetings and events
7. Attend to queries promptly
8. Perform general administrative and financial tasks including typing, email, administration and claims submissions.
9. Assist Campus Manager with Academic and examination tasks
10. Order, distribute and stock control of standard items like stationery, refreshments etc

Recommendations

1. TVET sector experience
2. Multilingualism will be an advantage
3. Relevant post matric qualification Management Assistant/ Office Administration

Please Note:

Applications must be submitted on the Z83 form, obtainable from our website and must be accompanied by a covering letter and updated CV inclusive of three (3) contactable references, copies of all qualifications with transcripts and I.D document. Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews. ALL DOCUMENTS SUBMITTED MUST BE IN PDF FORMAT. Applicants will be subjected to a criminal check as well as the verification of qualifications. Applicants are advised to submit one PDF document per application. Candidates who apply for more than one post, should complete a separate application form for each post. Please indicate reference number of the post which you are applying for on your application form. The college will not be responsible for illegible PDF documents or PDF documents that cannot be accessed/opened. Applications received after the closing date will NOT be accepted. Applications must be addressed to Karen Mouton, Worcester Campus, Boland TVET College, and be sent:

1. Email: worcrecruitment@bolandcollege.com or
2. Hand delivered: Boland College Worcester Campus, Rainier Street, Worcester, 6850.

This appointment will be made in line with DHET’s Employment Equity Plan. If you have not heard from us within 60 days of the closing date, please consider your application unsuccessful. DHET reserves the right not to make an appointment.

Campuses

Worcester Campus

Reference Number

WRC/DHET/CS/06/2024

Numbers of Positions Available

1

Position Type

Permanent

Working Hours

40 hours per week

Starting Date

As soon as possible

Renumeration

R 216 417.00 per annum plus benefits (Benefits include a thirteenth cheque. Membership of the Government Employees Pension Fund (GEPF) is compulsory. Employees may also be eligible to receive a Home owner’s housing allowance and the employer’s medical aid subsidy. Details regarding the fringe benefits are available on request). Permanent position is subject to 12 months’ probation

Closing Date

30 June 2024

Contact Person

Karen Mouton

Contact Person's Details

worcrecruitment@bolandcollege.com

Additional Contact Info

021 741 3006